Differences

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--- internal:stsm-guide [2011/05/02 12:19]
enric.rodriguez.carbonell
+++ internal:stsm-guide [2011/05/20 15:31] (current)
enric.rodriguez.carbonell
@@ Line 9: / Line 9: @@
 DURATION: minimum one week (5 working days), maximum 3 months.
-Exception for Early Stage Researchers (less than PhD + 10 years):
+Exception for Early Stage Researchers (less than PhD + 8 years):
 up to 6 months, with prior MC approval
@@ Line 21: / Line 21: @@
 EUR 300   for travel
-The total should not exceed EUR 2500 (EUR 3500 for Early Stage Researchers).
+The total should not exceed EUR 2500 up to 3 months (or EUR 3500 for Early Stage Researchers – above 3 months).
 Any exception needs prior approval from the COST Office.
@@ Line 29: / Line 29: @@
 (1) WHO: Applicant (IC0901-specific)
-     WHAT: Sending pre-approval request email to our 3 STSM members and richmodels-hq:
+     WHAT: Sending pre-approval request email to our 3 STSM committee members and richmodels-hq:
      o Andrey Rybalchenko <rybal@in.tum.de>
@@ Line 88: / Line 88: @@
 (4) WHO : STSM coordinator
-    WHAT: Arranging the assessment of the STSM proposal according to
+    WHAT: Arranging the final assessment of the STSM proposal according to
     our rules in http://richmodels.epfl.ch/internal:stsm
@@ Line 107: / Line 107: @@
 (7) WHO : STSM coordinator
-    WHAT: If the assessment is positive, informing the Grant Holder
+    WHAT: Informing the Grant Holder about the decision.
-    that the proposed STSM has been approved. This information can be
+    If the assessment is positive, this information can be
     in the form of an e-mail stating:
     "Subject: STSM <Reference number>, COST <Action number>, <grantee's name>
@@ Line 123: / Line 123: @@
     WHAT: In case of a positive assessment and availability of
-    funding, sending to the applicant the following:
+    funding, sending to the applicant
+    a Grant letter in which he/she is informed about:
-    A) a Grant letter in which he/she is informed about:
       o the approval of the STSM and;
       o the level of the financial grant given.
-    B) a Payment Request Form. This form should be more or less the
-    same as for the Pay-As-You-Go system (Vademecum Part A, page 20),
-    but issued by the Grant Holder instead of the COST office.
@@ Line 159: / Line 154: @@
-(11) WHO : Applicant
+(11) WHO : STSM coordinator
+     WHAT: The MC Chair or the STSM coordinator is responsible for:
+     o Approving the scientific report
+     o Informing the Grant Holder that the STSM has been successfully accomplished and that the
+     grant can be paid.
+     The e-mail should include the scientific report and state:
-     WHAT: Sending to the Grant Holder the completed Payment Request
-     Form and a summary of the scientific report (maximum 1 page).
-(12) WHO : STSM coordinator
-     WHAT: Sending a "Notice of completion" to the Grant Holder with
-     the confirmation that the STSM has been successfully accomplished
-     and that the grant can be paid. The information is usually in the
-     form of an e-mail stating:
      "Subject: STSM <Reference number<, COST <Action number>, <grantee's name>
@@ Line 180: / Line 172: @@
-(13) WHO : Grant Holder
+(12) WHO : Grant Holder
      WHAT: Executing the payment of the grant directly to the grantee
      or the host institution as requested in the application after
-     receipt of the following documents:
+     reception of the approval mail and the scientific report
-     o Notice of completion by the Management Committee;
-     o Completed Payment Request Form;
-     o Summary of scientific report (maximum 1 page).