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internal:stsm-guide [2011/05/02 12:20] enric.rodriguez.carbonell |
internal:stsm-guide [2011/05/20 15:31] (current) enric.rodriguez.carbonell |
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| Line 9: | Line 9: | ||
| DURATION: minimum one week (5 working days), maximum 3 months. | DURATION: minimum one week (5 working days), maximum 3 months. | ||
| - | Exception for Early Stage Researchers (less than PhD + 10 years): | + | Exception for Early Stage Researchers (less than PhD + 8 years): |
| up to 6 months, with prior MC approval | up to 6 months, with prior MC approval | ||
| Line 21: | Line 21: | ||
| EUR 300 for travel | EUR 300 for travel | ||
| - | The total should not exceed EUR 2500 (EUR 3500 for Early Stage Researchers). | + | The total should not exceed EUR 2500 up to 3 months (or EUR 3500 for Early Stage Researchers – above 3 months). |
| Any exception needs prior approval from the COST Office. | Any exception needs prior approval from the COST Office. | ||
| Line 88: | Line 88: | ||
| (4) WHO : STSM coordinator | (4) WHO : STSM coordinator | ||
| - | WHAT: Arranging the assessment of the STSM proposal according to | + | WHAT: Arranging the final assessment of the STSM proposal according to |
| our rules in http://richmodels.epfl.ch/internal:stsm | our rules in http://richmodels.epfl.ch/internal:stsm | ||
| Line 107: | Line 107: | ||
| (7) WHO : STSM coordinator | (7) WHO : STSM coordinator | ||
| - | WHAT: If the assessment is positive, informing the Grant Holder | + | WHAT: Informing the Grant Holder about the decision. |
| - | that the proposed STSM has been approved. This information can be | + | If the assessment is positive, this information can be |
| in the form of an e-mail stating: | in the form of an e-mail stating: | ||
| "Subject: STSM <Reference number>, COST <Action number>, <grantee's name> | "Subject: STSM <Reference number>, COST <Action number>, <grantee's name> | ||
| Line 123: | Line 123: | ||
| WHAT: In case of a positive assessment and availability of | WHAT: In case of a positive assessment and availability of | ||
| - | funding, sending to the applicant the following: | + | funding, sending to the applicant |
| - | + | a Grant letter in which he/she is informed about: | |
| - | A) a Grant letter in which he/she is informed about: | + | |
| o the approval of the STSM and; | o the approval of the STSM and; | ||
| o the level of the financial grant given. | o the level of the financial grant given. | ||
| - | |||
| - | B) a Payment Request Form. This form should be more or less the | ||
| - | same as for the Pay-As-You-Go system (Vademecum Part A, page 20), | ||
| - | but issued by the Grant Holder instead of the COST office. | ||
| Line 159: | Line 154: | ||
| - | (11) WHO : Applicant | + | (11) WHO : STSM coordinator |
| + | |||
| + | WHAT: The MC Chair or the STSM coordinator is responsible for: | ||
| + | o Approving the scientific report | ||
| + | o Informing the Grant Holder that the STSM has been successfully accomplished and that the | ||
| + | grant can be paid. | ||
| + | |||
| + | The e-mail should include the scientific report and state: | ||
| - | WHAT: Sending to the Grant Holder the completed Payment Request | ||
| - | Form and a summary of the scientific report (maximum 1 page). | ||
| - | |||
| - | |||
| - | (12) WHO : STSM coordinator | ||
| - | |||
| - | WHAT: Sending a "Notice of completion" to the Grant Holder with | ||
| - | the confirmation that the STSM has been successfully accomplished | ||
| - | and that the grant can be paid. The information is usually in the | ||
| - | form of an e-mail stating: | ||
| "Subject: STSM <Reference number<, COST <Action number>, <grantee's name> | "Subject: STSM <Reference number<, COST <Action number>, <grantee's name> | ||
| Line 180: | Line 172: | ||
| - | (13) WHO : Grant Holder | + | (12) WHO : Grant Holder |
| WHAT: Executing the payment of the grant directly to the grantee | WHAT: Executing the payment of the grant directly to the grantee | ||
| - | or the host institution as requested in the application after | + | or the host institution as requested in the application after |
| - | receipt of the following documents: | + | reception of the approval mail and the scientific report |
| - | + | ||
| - | o Notice of completion by the Management Committee; | + | |
| - | o Completed Payment Request Form; | + | |
| - | o Summary of scientific report (maximum 1 page). | + | |