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reimbursements [2011/02/09 09:31]
jobstman created 		reimbursements [2011/03/28 13:29] (current)
vkuncak
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-** Reimbursement Rules for COST Events ​**+====== ​Reimbursement Rules for COST Events ​======
  
 +  * You will get reimbursed for transportation,​ flight (+train), etc. for which you need to provide a receipt and boarding passes.
 +  * Accommodation is reimbursed using a flat rate per night, for which no receipts are needed.
 +  * Food is also covered with a flat rate per meal, two meals per day. 
 +  * Registration fees are not covered.
 +
 +The exact flat rates might vary from event to event depending on the available funding.
 +Furthermore,​ only MC members are guaranteed to be reimbursed for every event. Other participants will be explicitly invited in order to get reimbursed.
 +
 +The reimbursements process requires filling a form. This form is generated as a result of a proper invitation that will be sent to you through email a few days before the event.
 +
 +As usual with EU grants, VAT will not be reimbursed.
 +===== Grant Holder Contact ====
 +
 +For specific questions regarding financial matters, you can contact:
 +
 +<​ic0901@imdea.org> ​
 +
 +===== SVARM 2011 Specific Numbers =====
 +
 +   * Hotel flat rate: 120 EUR per night. The maximum number of nights is the maximum of 4.
 +   * Food flat rate: at most 20 EUR per meal. At most 6 meals are reimbursed.
 +
 +The SVARM'​11 workshop is open to all participants.
 +
 +"​Invitation"​ here refers to COST support.
 +   * All MC members are invited.
 +   * For SVARM'​11,​ all MC substitutes are also invited.
 +   * All students and post-docs that will be presenting material in SVARM are invited as well.  Please provide me with the contact of non-MC members to activate e-cost for them, so we can issue a proper e-cost invitation form in due time.
 +
 +If there is a specific member from your group (student, etc) that will benefit particularly from attending SVARM, let us know, and we will try to provide coverage.