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internal:stsm-guide [2011/05/02 12:19] enric.rodriguez.carbonell |
internal:stsm-guide [2011/05/20 15:31] enric.rodriguez.carbonell |
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DURATION: minimum one week (5 working days), maximum 3 months. | DURATION: minimum one week (5 working days), maximum 3 months. | ||
- | Exception for Early Stage Researchers (less than PhD + 10 years): | + | Exception for Early Stage Researchers (less than PhD + 8 years): |
up to 6 months, with prior MC approval | up to 6 months, with prior MC approval | ||
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EUR 300 for travel | EUR 300 for travel | ||
- | The total should not exceed EUR 2500 (EUR 3500 for Early Stage Researchers). | + | The total should not exceed EUR 2500 up to 3 months (or EUR 3500 for Early Stage Researchers – above 3 months). |
Any exception needs prior approval from the COST Office. | Any exception needs prior approval from the COST Office. | ||
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(1) WHO: Applicant (IC0901-specific) | (1) WHO: Applicant (IC0901-specific) | ||
- | WHAT: Sending pre-approval request email to our 3 STSM members and richmodels-hq: | + | WHAT: Sending pre-approval request email to our 3 STSM committee members and richmodels-hq: |
o Andrey Rybalchenko <rybal@in.tum.de> | o Andrey Rybalchenko <rybal@in.tum.de> | ||
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(4) WHO : STSM coordinator | (4) WHO : STSM coordinator | ||
- | WHAT: Arranging the assessment of the STSM proposal according to | + | WHAT: Arranging the final assessment of the STSM proposal according to |
our rules in http://richmodels.epfl.ch/internal:stsm | our rules in http://richmodels.epfl.ch/internal:stsm | ||
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(7) WHO : STSM coordinator | (7) WHO : STSM coordinator | ||
- | WHAT: If the assessment is positive, informing the Grant Holder | + | WHAT: Informing the Grant Holder about the decision. |
- | that the proposed STSM has been approved. This information can be | + | If the assessment is positive, this information can be |
in the form of an e-mail stating: | in the form of an e-mail stating: | ||
"Subject: STSM <Reference number>, COST <Action number>, <grantee's name> | "Subject: STSM <Reference number>, COST <Action number>, <grantee's name> | ||
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WHAT: In case of a positive assessment and availability of | WHAT: In case of a positive assessment and availability of | ||
- | funding, sending to the applicant the following: | + | funding, sending to the applicant |
- | + | a Grant letter in which he/she is informed about: | |
- | A) a Grant letter in which he/she is informed about: | + | |
o the approval of the STSM and; | o the approval of the STSM and; | ||
o the level of the financial grant given. | o the level of the financial grant given. | ||
- | |||
- | B) a Payment Request Form. This form should be more or less the | ||
- | same as for the Pay-As-You-Go system (Vademecum Part A, page 20), | ||
- | but issued by the Grant Holder instead of the COST office. | ||
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- | (11) WHO : Applicant | + | (11) WHO : STSM coordinator |
+ | |||
+ | WHAT: The MC Chair or the STSM coordinator is responsible for: | ||
+ | o Approving the scientific report | ||
+ | o Informing the Grant Holder that the STSM has been successfully accomplished and that the | ||
+ | grant can be paid. | ||
+ | |||
+ | The e-mail should include the scientific report and state: | ||
- | WHAT: Sending to the Grant Holder the completed Payment Request | ||
- | Form and a summary of the scientific report (maximum 1 page). | ||
- | |||
- | |||
- | (12) WHO : STSM coordinator | ||
- | |||
- | WHAT: Sending a "Notice of completion" to the Grant Holder with | ||
- | the confirmation that the STSM has been successfully accomplished | ||
- | and that the grant can be paid. The information is usually in the | ||
- | form of an e-mail stating: | ||
"Subject: STSM <Reference number<, COST <Action number>, <grantee's name> | "Subject: STSM <Reference number<, COST <Action number>, <grantee's name> | ||
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- | (13) WHO : Grant Holder | + | (12) WHO : Grant Holder |
WHAT: Executing the payment of the grant directly to the grantee | WHAT: Executing the payment of the grant directly to the grantee | ||
- | or the host institution as requested in the application after | + | or the host institution as requested in the application after |
- | receipt of the following documents: | + | reception of the approval mail and the scientific report |
- | + | ||
- | o Notice of completion by the Management Committee; | + | |
- | o Completed Payment Request Form; | + | |
- | o Summary of scientific report (maximum 1 page). | + | |