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reimbursements [2011/02/09 09:36]
jobstman 		reimbursements [2011/03/28 13:29] (current)
vkuncak
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 ====== Reimbursement Rules for COST Events ====== ====== Reimbursement Rules for COST Events ======
  
-  * You will get paid for transportation,​ flight (+train), etc for which you need to provide a receipt and boarding ​cards. +  * You will get reimbursed ​for transportation,​ flight (+train), etc. for which you need to provide a receipt and boarding ​passes. 
-  * Accommodation is paid using a flat rate per night, for which no receipts are needed. +  * Accommodation is reimbursed ​using a flat rate per night, for which no receipts are needed. 
-  * Food is covered, again with a flat rate per meal, two meals per day. +  * Food is also covered with a flat rate per meal, two meals per day. 
   * Registration fees are not covered.   * Registration fees are not covered.
 +
 +The exact flat rates might vary from event to event depending on the available funding.
 +Furthermore,​ only MC members are guaranteed to be reimbursed for every event. Other participants will be explicitly invited in order to get reimbursed.
  
 The reimbursements process requires filling a form. This form is generated as a result of a proper invitation that will be sent to you through email a few days before the event. The reimbursements process requires filling a form. This form is generated as a result of a proper invitation that will be sent to you through email a few days before the event.
  
 As usual with EU grants, VAT will not be reimbursed. As usual with EU grants, VAT will not be reimbursed.
 +===== Grant Holder Contact ====
 +
 +For specific questions regarding financial matters, you can contact:
 +
 +<​ic0901@imdea.org> ​
  
 ===== SVARM 2011 Specific Numbers ===== ===== SVARM 2011 Specific Numbers =====
  
-   * Hotel flat rate: 120 EUR per night. The maximum number of nights ​for is 3. +   * Hotel flat rate: 120 EUR per night. The maximum number of nights is the maximum of 4. 
-   * Food flat rate: 20 EUR per mail. The maximum for SVARM'​11 is 6.+   * Food flat rate: at most 20 EUR per meal. At most 6 meals are reimbursed. 
 + 
 +The SVARM'​11 ​workshop ​is open to all participants. 
 + 
 +"​Invitation"​ here refers to COST support. 
 +   * All MC members are invited. 
 +   * For SVARM'​11,​ all MC substitutes are also invited. 
 +   * All students and post-docs that will be presenting material in SVARM are invited as well.  Please provide me with the contact of non-MC members to activate e-cost for them, so we can issue a proper e-cost invitation form in due time. 
 + 
 +If there is a specific member from your group (student, etc) that will benefit particularly from attending SVARM, let us know, and we will try to provide coverage.