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--- reimbursements [2011/02/09 09:32]
jobstman
+++ reimbursements [2011/03/28 13:29] (current)
vkuncak
@@ Line 1: / Line 1: @@
-*** Reimbursement Rules for COST Events ***
+====== Reimbursement Rules for COST Events ======
+  * You will get reimbursed for transportation, flight (+train), etc. for which you need to provide a receipt and boarding passes.
+  * Accommodation is reimbursed using a flat rate per night, for which no receipts are needed.
+  * Food is also covered with a flat rate per meal, two meals per day.
+  * Registration fees are not covered.
+The exact flat rates might vary from event to event depending on the available funding.
+Furthermore, only MC members are guaranteed to be reimbursed for every event. Other participants will be explicitly invited in order to get reimbursed.
+The reimbursements process requires filling a form. This form is generated as a result of a proper invitation that will be sent to you through email a few days before the event.
+As usual with EU grants, VAT will not be reimbursed.
+===== Grant Holder Contact ====
+For specific questions regarding financial matters, you can contact:
+<ic0901@imdea.org>
+===== SVARM 2011 Specific Numbers =====
+   * Hotel flat rate: 120 EUR per night. The maximum number of nights is the maximum of 4.
+   * Food flat rate: at most 20 EUR per meal. At most 6 meals are reimbursed.
+The SVARM'11 workshop is open to all participants.
+"Invitation" here refers to COST support.
+   * All MC members are invited.
+   * For SVARM'11, all MC substitutes are also invited.
+   * All students and post-docs that will be presenting material in SVARM are invited as well.  Please provide me with the contact of non-MC members to activate e-cost for them, so we can issue a proper e-cost invitation form in due time.
+If there is a specific member from your group (student, etc) that will benefit particularly from attending SVARM, let us know, and we will try to provide coverage.