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reimbursements [2011/02/09 09:32] jobstman |
reimbursements [2011/03/28 13:29] (current) vkuncak |
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====== Reimbursement Rules for COST Events ====== | ====== Reimbursement Rules for COST Events ====== | ||
+ | * You will get reimbursed for transportation, flight (+train), etc. for which you need to provide a receipt and boarding passes. | ||
+ | * Accommodation is reimbursed using a flat rate per night, for which no receipts are needed. | ||
+ | * Food is also covered with a flat rate per meal, two meals per day. | ||
+ | * Registration fees are not covered. | ||
+ | |||
+ | The exact flat rates might vary from event to event depending on the available funding. | ||
+ | Furthermore, only MC members are guaranteed to be reimbursed for every event. Other participants will be explicitly invited in order to get reimbursed. | ||
+ | |||
+ | The reimbursements process requires filling a form. This form is generated as a result of a proper invitation that will be sent to you through email a few days before the event. | ||
+ | |||
+ | As usual with EU grants, VAT will not be reimbursed. | ||
+ | ===== Grant Holder Contact ==== | ||
+ | |||
+ | For specific questions regarding financial matters, you can contact: | ||
+ | |||
+ | <ic0901@imdea.org> | ||
+ | |||
+ | ===== SVARM 2011 Specific Numbers ===== | ||
+ | |||
+ | * Hotel flat rate: 120 EUR per night. The maximum number of nights is the maximum of 4. | ||
+ | * Food flat rate: at most 20 EUR per meal. At most 6 meals are reimbursed. | ||
+ | |||
+ | The SVARM'11 workshop is open to all participants. | ||
+ | |||
+ | "Invitation" here refers to COST support. | ||
+ | * All MC members are invited. | ||
+ | * For SVARM'11, all MC substitutes are also invited. | ||
+ | * All students and post-docs that will be presenting material in SVARM are invited as well. Please provide me with the contact of non-MC members to activate e-cost for them, so we can issue a proper e-cost invitation form in due time. | ||
+ | |||
+ | If there is a specific member from your group (student, etc) that will benefit particularly from attending SVARM, let us know, and we will try to provide coverage. |